As CSSI’s technical team has provided support for enterprise mobility customers tackling the Android 14 update for their mobile devices, we have encountered a number of issues and ‘watch-outs’. If you are planning to update your Android device fleet (and we do recommend that you stay current with Android!), consider some of the following observations and issues to help ease your upgrade.

CSSI is always available to provide technical support to help you get through the upgrade process. Use of mobile device management tools and expertise will be very helpful to you in executing an upgrade in order to minimize hands-on time needed with each device.

Planning to Perform Your Android 14 Update?

Here are some tips on what Android users and IT managers can expect when performing an Android update on your fleet of enterprise devices.

1. This Android upgrade is a full OS installation.

The devices will reboot to a factory reset state during the installation process. You will need to back up your current configuration settings and user data and redeploy them after the update. If you are using a WMS server to manage the devices, you may need to re-enroll the devices into your WMS Server.

2. Large file alert!

The Full Update version of Android 14 operating system has firmware files which are around 2GB in size. If you have a large number of deployed devices, you will need to plan the best way to push these files without tying up your network for excessive amounts of time. There may need to be updates or changes, depending on your firmware upgrade deployment method. Once you are at Android 14, you can deploy smaller size incremental files to upgrade your devices.

3. Running an older version of Android? Multiple Hops May Be Required

Some manufactures will require you to do multiple OS upgrades to get to Android 14. For example, you will need to upgrade to a version of Android 11 to install some required files, before you can upgrade to Android 14. CSSI can help you sort out the necessary upgrade path based on your current devices.

Don’t forget to build in a plan for testing — you will want to make sure that your pre-Android 11 applications will run properly in 11 or higher. If you are still on Android 10, you may need to make changes to your current staging and application versions to meet Android’s Scoped Storage requirements and validate everything is working correctly before upgrading to Android 14. App permissions became more restricted from Android 11 onward.

4. Special Issues with Full-Screen Tablets/Vehicle Mounted Devices

On Full screen tablets and Vehicle mounts, Android 14 presents a Recent App bar that needs to be removed or hidden, as it will be displayed even if a lockdown screen is being used. We have encountered this issue with several customers using VMU’s and tablets. We have created successful workaround methods, so if you encounter this issue when testing, contact CSSI for technical support.

5. Staging Tool Upgrades Needed?

Note that you may have to upgrade your Staging Tool to generate new configuration files or barcodes for Android 14. This will be dependent upon the Android device you are using and the manufacturer’s handling of 14. CSSI can help.

Best Practice: Stay Current with Your Android Version!

There are changes with each Android operating system version release, sometimes significant changes which can impact your applications. Many of the changes are driven by new feature offerings, but also by security concerns and keeping your data and applications safe. It is essential you keep your devices as close as possible to the most current release of the latest annual Android OS version.

Staying at the same Android version too long only makes it harder to eventually get current or upgrade from an older device to a new model, and while you can delay, you may eventually run out of runway when purchasing new devices. Some of the newer enterprise handhelds and tablets do not have the ability to downgrade below Android 11 . You will need to keep this in mind when you are ready to do a device refresh, as you won’t be able to purchase and deploy new devices if you can’t run your applications in 14.

Ready To Discuss Your Plan for the Android 14 Update?

If you would like help or support with upgrading to Android 14, please contact CSSI for assistance . We can provide a range of services, from overall review of your environment and helping you craft a plan, to running the entire software update process for you.

FAQ – Frequently Asked Questions About Android 14 for Enterprise Users

Q: What are the most important security changes in Android 14 for Enterprise? A. Android 14 tightens security at several layers: it blocks installation of apps built for SDK 23 (Marshmallow) or earlier, closing off older apps with known vulnerabilities; it encourages a 6-digit default PIN for stronger device-level protection; and it lets IT admins disable riskier connectivity options — Ultra-Wideband (UWB), 2G, and null-cipher cellular connections — to reduce tracking and man-in-the-middle exposure while still preserving emergency calling.

Q: How does Android 14 change the way work and personal data are separated on employee devices? A. The update strengthens the work profile model used for BYOD and COPE (Corporate-Owned, Personally-Enabled) deployments. Screenshots taken inside managed work apps now save automatically to the work profile rather than the personal gallery, preventing accidental leakage of business data. Organizations can also assign a SIM directly to the work profile on COPE devices, keeping work calls, texts, and data confined to managed apps — giving businesses a middle ground between full BYOD and fully corporate-locked (COBO) devices.

Q: What’s new for IT admins managing fleets of enterprise devices? A. Two changes stand out for large deployments: a screen-on-during-provisioning option keeps the display active while a device is being enrolled, which reduces failed setups when provisioning devices at scale, and a new work-profile “pause” feature lets admins suspend work apps without fully shutting them down — apps keep syncing quietly in the background so they’re instantly usable again once un-paused, instead of dumping a flood of missed notifications.

Q: Will Android 14 disrupt employee workflows or require retraining? A. Largely no — most changes are designed to reduce friction rather than add steps. Work profile settings are now easier to find within the main device settings, cross-profile links open in the correct app automatically, and users can message work contacts directly from personal messaging apps without switching profiles. The net effect for most employees is fewer taps and fewer context switches, not a new learning curve.

Q: Does upgrading to Android 14 require new hardware or immediate action from our business? A. Not immediately, but businesses should plan for a transition window. Rollout is staggered by manufacturer, so fleets with mixed device models won’t update simultaneously. Because Android 14 also blocks apps targeting very old SDKs, IT teams should audit their app inventory for outdated software before rolling the update out broadly, particularly on rugged or line-of-business devices where legacy apps are more common.

Please note our new address!

Effective August of 2025, CSSI Technologies has moved to a new office in order to accommodate our growth.

Here is CSSI Technologies’ new address:

CSSI Technologies LLC
32 Whisper Creek Drive Suite 5
Lewisburg, PA 17837

Efficient, high-quality large-format card printing with the Zebra ZC10L

Need to print high quality oversized badges, id cards, passes, and placards? Zebra has launched the ZC10L card printer to enable you to generate these materials on-demand at 300 dpi! This Zebra card and badge printer offers capabilities not otherwise available for on-demand printing.

With Zebra’s CardStudio card design software, you can create visually captivating cards and badges on demand! Make changes right up to the event time, and print the exact quantity you need since you don’t commit to quantities and designs with pre printed cards. No more unusable leftover cards. Make card design changes right up to the last moment of with this Zebra id card printer. Take guest photos at point of entry to further personalize cards, or include sponsor logos and advertising.

Features of the ZC10L Card Printer

• Direct to card printing
• Full color or monochrome
• Photo-quality images
• Edge-to-edge printing
• High-res printing capability – 300 dpi print quality
• Accommodates large cards. Card size: 5.5″ x 3.46″

Learn More About the Zebra ZC10L Card Printer

To learn more and set up your own demo of the Zebra ZC10L large format card printer, please contact the print experts at CSSI. CSSI is an authorized dealer for Zebra Technologies Corp and can provide label printer, ID badge printer, barcode printer, and bardcode scanner technical support. 

FAQ – Frequently Asked Questions About the Zebra ZC10L Large Format Card and Badge Printer

Q: What makes the Zebra ZC10L different from a standard ID card printer? A. The ZC10L is a large-format, direct-to-card printer that produces cards roughly 3.5″ x 5.5″ (88mm x 140mm) — significantly bigger than the standard CR-80 badge. It prints full, edge-to-edge color in a single pass, delivering photo-quality graphics, text, barcodes, and images without the need for pre-printed card stock.

Q: What kinds of cards and applications is the ZC10L built for? A. It’s designed for large-format PVC cards used in event badges, campus and hospital ID programs, retail loyalty cards, banking cards, and government-grade identification. The larger card size gives businesses more room for photos, logos, security elements, and information than a standard badge allows.

Q: How does the ZC10L help protect against counterfeiting or tampering? A. The printer supports Zebra’s overt, covert, and forensic security features, along with card laminates and overlays designed to combat counterfeiting, duplication, and alteration — an important consideration for organizations issuing government-grade or high-security credentials.

Q: Can card designs be customized or changed quickly, such as for a live event? A. Yes. The ZC10L pairs with Zebra’s CardStudio design software, which allows businesses to create visually compelling PVC card designs and make changes right up to the time of the event. It also supports photo capture at the point of entry, making it well suited for on-site badge personalization.

Q: What supplies does the ZC10L use, and how are they packaged? A. Zebra offers custom supply kits containing 400 PVC cards matched with compatible ribbon rolls, including True Colors™ ribbons for high-definition image quality. A monochrome black ribbon option is also available for printing on card backsides.

Capture Barcodes and RFID Data Without a Mobile Computer

Datalogic has introduced the Powerscan 9600 RFID gun. This is a powerful hybrid worktool which enables you to capture both barcode and RFID data without the need for a handheld computer (making this a more cost-effective option).

The Powerscan 9600 scanner features a keypad and small screen, which enables you to both receive feedback on data scanned, but also to input data if you will be encoding data on RFID tags.

In the mobile RFID scanning realm, the typical alternatives have been a handheld computer equipped with RFID, or an attachable sled which combines with a touch screen computer. Datalogic’s approach provides you with visual feedback and a keypad, but allows you to avoid deploying a full mobile computer.

Great Applications for the Datalogic Powerscan 9600 RFID

Datalogic Powerscan 9600 RFID Features

• Cordless handheld with bluetooth connectivity
• Display and keypad provide visual feedback and means for data entry
• Reads RFID and barcode data – barcodes of all key formats as well as UHF RFID tags up to 3.2 ft
• Tough – tested to withstands 50 drops at 8 ft, and sealed for IP67/IP65
• Connectivity – USB and RS-232, multi-interface
• Inductive contactless charging – wireless charging eliminates future fail points and extends usable life

Datalogic Powerscan Barcode Reader Family

Datalogic scanners are renowned for their advanced scanning technology, and for good reason. The Powerscan family represents Datalogic’s top of the line in terms of performance and reliability. These scanners have been designed to withstand the toughest environmental situations.

The PowerScan 9600 scanner is available in both corded or cordless models. Discuss your scanning needs with CSSI and we can help you select the optimal handheld scanners for your business.

Powerscan Models include

• High performance – for high resolution codes and light DPM applications
• Auto range scanner – supports close to far distance barcode capture
• DPM (direct part mark) scanner
• Document capture – scan barcodes and capture color images
• Standard range – read standard barcodes

Contact CSSI to Learn More About Datalogic Powerscan

To learn more about Datalogic’s Powerscan 9600 RFID handhelds, please contact CSSI . We’d be glad to set up a hands-on demo of Datalogic scanners and handheld computers for you.

FAQ – Frequently Asked Questions About the Datalogic Powerscan 9600 RFID Series

Q: What makes the PowerScan 9600 RFID different from a standard handheld scanner? A. It’s the first industrial handheld scanner to combine top-tier 1D/2D barcode scanning with UHF RFID reading and writing in a single rugged, cordless device. Depending on the model, it also supports OCR text capture and color image capture — so businesses can retire separate barcode-only and RFID-only devices in favor of one unit.

Q: What is the RFID read/write range on this scanner? A. The PowerScan 9600 RFID Series can read and write UHF RFID tags at distances up to 1 meter (about 3.2 feet), which suits close-range tasks like item-level verification, shelf audits, and tool or asset tracking where precision matters more than long-range bulk reads.

Q: How rugged is the device for warehouse or manufacturing environments? A. It’s built for harsh industrial conditions, rated to withstand repeated drops and tested for 10 million-plus trigger pulls. That level of durability is designed to hold up on manufacturing floors and in logistics hubs where devices see heavy daily use.

Q: What connectivity and integration options does it support? A. The scanner offers Bluetooth for cordless operation plus wired options including USB, RS-232, Ethernet, and M12 connections. It also works with modular cradles, giving IT teams flexibility to fit it into existing infrastructure rather than redesigning around it.

Q: Which industries and use cases is the PowerScan 9600 RFID Series best suited for? A. Datalogic positions it for retail (inventory visibility, faster checkout, returns management), transportation and logistics (precision goods tracking, warehouse efficiency), manufacturing (work-in-progress monitoring, component traceability), and healthcare (medical inventory and surgical tool tracking).

Tariffs are Driving Label Prices Up… CSSI Can Help

It’s no secret that tariffs and overall inflation have been impacting the prices of print supplies such as barcode labels, tags, and ribbons. Whether you use stock materials or customized labels, you have likely found prices creeping higher. Have you considered taking this as an opportunity to reconsider your choice in print supplies? We know that many companies are reluctant to ‘fix what ain’t broken’, but the print supplies team at CSSI often finds very real benefits when companies come to us for help.

Benefits of Re-evaluating Your Label Supplies:

1. Time flies! If it’s been a few years since you selected your labels, you may have been caught up in gradually creeping prices. Considering some alternatives may results in very real savings for your company.
2. Label quality matters – You want the best-value, and not necessarily the cheapest solution. Are your users frustrated with your current label solution’s reliability or availability? Torn labels, or out-of-stock supplies, can impact productivity. Is it time to consider some options which may perform better for you?
3. Innovation – Yes, there is innovation in labels. Materials, adhesive chemistry, and sometimes even form factor can bring positive benefits. Linerless labels reduce waste and clutter. There are even labels which provide thermal transfer quality from a direct thermal printer! We recommend taking a periodic look around to see if there are solutions which solve problems you may have become blind toward.

CSSI’s Print Media Experts Can Help

CSSI works with a range of leading print supplies providers. By working with our team of print experts, we can consider your needs & challenges and seek out new options for you. It’s easy to get started, just contact CSSI for help with labels and print supplies.

FAQ – Frequently Asked Questions About Proposals for Barcode Labels & Print Supplies

Q: What information should I have ready before requesting a proposal for barcode labels and print supplies? A. A supplier like CSSI can only price accurately if they know what you’re actually running. At minimum, be ready to share your printer make and model, print method (thermal transfer with ribbon, or direct thermal), current label material and adhesive type, label dimensions, monthly or annual volume, and the environment the labels operate in — ambient warehouse, cold storage, outdoor, or high-heat industrial. If you’re not sure which print method or adhesive you’re currently using, a sample of your existing label is usually enough for us to identify it. The more specific this information is, the more likely our resulting proposal reflects real pricing rather than a rough estimate that changes once the order is placed.

Q: How do I know whether my current labels are actually a match for my application? A. Mismatches between label material and use case are one of the most common — and most expensive — issues in a print supplies program. A standard paper label rated for room temperature won’t hold up in a freezer or on a piece of equipment that runs hot, and a permanent adhesive may be the wrong choice for a container that gets relabeled or reused. Signs your current labels aren’t the right fit include smearing or fading before the label’s expected life is up, labels lifting or falling off, or frequent reprints and rescans in the field. A new proposal is a good opportunity to have a supplier evaluate your actual conditions — temperature range, surface material, exposure to moisture or chemicals, and how long the label needs to stay legible — rather than simply requoting what you’ve always ordered. CSSI can use its experience to suggest optimal materials and adhesives.

Q: Why do quotes on seemingly identical labels vary so much between suppliers? A. Two quotes can list the same label size and adhesive type on paper and still perform very differently once they’re on a scanner. Lower bids sometimes come from material substitution — a supplier using thinner facestock, a lower grade of adhesive, or a ribbon and label combination that hasn’t been tested together — which can drive down unit price while driving up print head wear, misreads, and reorder frequency. Before comparing price per thousand, ask each supplier to specify the exact facestock, adhesive, and (for thermal transfer) ribbon chemistry they’re quoting, and whether that combination has been tested for compatibility with your specific printer.

Q: What quality checks should a print supplies provider be able to show me? A. A supplier confident in its materials should be able to point to formal quality processes, not just a spec sheet. Look for ISO 9001 certification or an equivalent quality management system, documented testing across a range of printers, print speeds, and darkness settings, and a consistent inspection process applied to every production run. It’s also reasonable to ask how the supplier handles a batch that doesn’t meet spec — whether it’s caught before shipment or becomes your problem after the fact. Suppliers that can speak specifically to their testing and inspection process are generally a safer bet than those that only speak to price.

Q: What’s the best way to get a fair, apples-to-apples comparison before switching suppliers? A. Start by having each supplier quote against the same specification — same material class, adhesive, dimensions, and volume — rather than letting each one propose their own substitute. From there, request physical samples and run them on your own printers and scanners before committing to a full order; how a label performs on your hardware, in your environment, is the only test that really matters. Finally, ask what happens after the sale — lead times, minimum order quantities, and whether the supplier can support you if your printer fleet or application changes. A proposal that looks good on price but doesn’t hold up operationally isn’t actually the better deal.

Why Adopt Barcode Inventory Management?

In today’s competitive landscape, manufacturers and warehouse operators are under constant pressure to increase warehouse efficiency, reduce errors, and gain better visibility into their operations. One proven way to achieve these goals is through the adoption of automated data capture technologies—especially barcode technology. For companies that have relied on manual processes, the transition to barcoding can deliver rapid and measurable benefits. Below, we explore the reasons some companies delay barcoding adoption, the drawbacks of manual data entry, the advantages of automated data capture, and what’s needed to implement a warehouse barcode system successfully.

Why Some Companies Have Delayed Barcode Adoption

Despite the clear advantages, some organizations have postponed adopting barcode technology due to several perceived or real barriers:

• Cost Concerns: Smaller companies may assume the upfront investment in barcode scanners, label printers, and warehouse management system is too high.
• Complexity Fears: There can be a belief that barcode implementation is too technical or disruptive to existing workflows.
• Lack of Awareness: Some business leaders may not fully understand the capabilities of barcoding or may believe their operations are “too simple” to benefit.
• Inertia: Long-standing manual processes can create resistance to change, especially if those processes appear to be “working fine.”

The Pitfalls of Manual Data Entry

Manual entry of business transactional data—such as recording inventory movements, shipping logs, or production tracking—might seem manageable at first glance, but it comes with hidden costs and risks:

• Productivity Loss: Typing in product codes, part numbers, or transaction records takes time—time that skilled warehouse staff could spend on more valuable tasks.
• Human Error: Typos and data entry mistakes are inevitable and can lead to shipping errors, incorrect inventory count, and costly rework.
• Lack of Real-Time Inventory Item Visibility: Manually recorded data often experiences delays before being updated in systems, limiting visibility and agility.
• Audit and Compliance Issues: Inaccurate records can result in difficulties during audits and regulatory inspections.

Key Benefits of Adopting the Barcode Scanner

Switching to barcoding can deliver wide-ranging improvements in operational performance:

• Increased Accuracy: Scanning a barcode virtually eliminates data entry errors, ensuring accurate records for inventory, shipping, and production. A barcode scan is significantly more reliable than manual entry, improving inventory control.
• Faster Transactions: Barcode scanning accelerates data capture, allowing workers to move products and process orders more quickly.
• Real-Time Data Availability: A barcode inventory system can update inventory and process data immediately, enabling better decision-making and responsiveness.
• Improved Inventory Management: With barcodes, companies can conduct faster, more accurate inventory counts and reduce stock discrepancies.
• Scalability and Growth: A barcoding system is easily scalable, supporting growth and expansion without requiring a complete process overhaul.

See our prior article on top applications for barcode labels in the warehouse or manufacturing environment.

Equipment and Infrastructure Needed for Barcode Implementation

To implement a barcode system, companies need a few key components to ensure smooth operation and integration into existing workflows:

a. Barcode Scanners or Handheld Computers with Scanners

Devices range from basic wired barcode scanners to rugged mobile computers capable of withstanding industrial environments. These devices read barcodes and transmit the data to software systems.

b. An Electronic Business System (ERP, WMS, MES)

A central system is needed to store and manage the captured data. Examples include Enterprise Resource Planning (ERP), Warehouse Management Systems (WMS), an inventory management system, or Manufacturing Execution Systems (MES).

c. Middleware or Integration Software

This software connects barcode scanners to the business system, enabling seamless data flow. It ensures that scanned data is correctly interpreted and recorded by backend applications.

Implementation Timeline: How Long Does It Take?

The time required to transition from manual processes to barcode-driven workflows varies depending on the complexity of the operation, but here’s a general guide:

• Planning and Assessment: 2–4 weeks
  Evaluate existing workflows, identify data capture points, and select the appropriate hardware and software.
• System Integration and Configuration: 4–8 weeks
  Set up scanners, configure middleware, and integrate with ERP or WMS systems.
• Training and Testing: 2–3 weeks
  Train warehouse staff on new barcode reader equipment and inventory management workflows and run pilot tests to refine the system
• Go-Live and Optimization: 1–2 weeks
  Roll out the system fully and fine-tune processes for optimal performance.

Total Estimated Time: Approximately 2 to 4 months from start to finish for a mid-sized operation.

A Barcoding Technology Partner is Your Secret for Success

For warehouse and manufacturing operations looking to improve productivity, accuracy, and operational visibility, barcoding is a smart investment. While initial concerns about cost or complexity may delay adoption, the long-term benefits far outweigh the short-term challenges. With the right equipment, software, and a well-planned implementation timeline, businesses can make a smooth transition to automated data capture—and position themselves for stronger growth and performance.

Contact CSSI for Barcoding Project Support

If you are an IT pro or a warehouse manager embarking upon the adoption of automated data capture technology such as barcodes or RFID, an experienced partner can help advise and support you through the process. We can help you realize the benefits of barcoding in a warehouse operation. CSSI Technologies offers years of experience in supporting companies as they adopt barcoding, both from a hardware (mobile computers , label printers , scanners) and software (warehouse management software) perspective. Have a conversation with CSSI to see how we can help with barcode inventory management and operational efficiency.

FAQ – Frequently Asked Questions About the Benefits of Barcode Technology in Warehouse & Manufacturing Operations

Q: What are the main benefits of using barcode technology in a warehouse or manufacturing operation? A. Barcode technology reduces manual data entry errors, speeds up receiving, put-away, picking, and shipping, and gives operations teams real-time visibility into inventory levels and location. For manufacturing environments, it also supports accurate work-in-process (WIP) tracking and materials traceability from raw goods through finished product. Combined, these gains translate into lower labor costs, fewer costly shipping and fulfillment errors, and better data for planning and forecasting.

Q: How much can barcode scanning improve inventory accuracy compared to manual tracking? A. Manual, paper-based or spreadsheet-driven inventory tracking is prone to transcription errors, duplicate entries, and delayed updates. Barcode scanning captures data at the point of activity and feeds it directly into a warehouse management system (WMS) or ERP, virtually eliminating manual keying errors. Many organizations that move from manual processes to barcode-based data capture see inventory accuracy climb into the high 90s percent range, which reduces costly issues like stockouts, overstocking, and cycle count discrepancies.

Q: Does barcode technology actually save money, or is it just a convenience upgrade? A. It delivers measurable ROI. Faster scan-based transactions reduce the labor hours needed for receiving, picking, and shipping, while fewer picking and shipping errors mean fewer returns, chargebacks, and expedited replacement shipments. Improved inventory accuracy also reduces carrying costs tied to excess safety stock. For most warehouse and manufacturing operations, the investment in scanners, printers, and labels pays back well within the first year through labor efficiency and error reduction alone.

Q: How does barcode technology integrate with our existing WMS or ERP system? A. Barcode scanners and mobile computers are designed to communicate directly with WMS, ERP, and MES platforms, typically over Wi-Fi, so scanned data updates inventory and order records in real time rather than through batch uploads at the end of a shift. This real-time integration is what allows warehouse and production staff to see accurate on-hand quantities, order status, and WIP progress at any moment, and it’s a key reason barcode data capture is considered foundational to broader digital transformation and IIoT initiatives on the floor.

Q: Is barcode technology durable and reliable enough for demanding warehouse, cold storage, or manufacturing environments? A. Yes. Rugged handheld computers, tablets, and scanners built for industrial use are rated for drops, dust, moisture, and temperature extremes, including freezer and cold chain environments, and are designed to hold up to multi-shift daily use on the warehouse or production floor. Choosing hardware rated for your specific environment (and matched to your existing device management and software ecosystem) is what separates a solution that performs reliably for years from one that generates ongoing support and replacement costs.

Start Your RFID Technology Adoption with a Pilot Project

For warehouse and manufacturing professionals considering the adoption of RFID (Radio Frequency Identification) technology , the move promises significant gains in visibility, accuracy, and efficiency. However, jumping into a full-scale RFID deployment without first testing the waters can lead to unforeseen costs and complications. That’s why a strategically scoped RFID pilot project is often the smartest first step. A well-executed pilot provides invaluable insights and reduces risk, while setting the stage for scalable, long-term success of your RFID application.

Why Start with an RFID Pilot Project?

In his book Good to Great, the best-selling business author Jim Collins discusses the concept of “BB’s, then bullets, then cannonballs.” He explains how great business decision makers don’t make significant business investments without first testing the waters, progressively enlarging the funding as the benefits are proven. This is a tremendous analogy to use when thinking about RFID, which can require significant investments for complete adoption, but can often be tested relatively inexpensively in pilot projects.

RFID is a powerful technology, but it is an engineered rather than a plug-and-play solution. Warehouses vary widely in layout, materials, workflows, and operating conditions—all of which affect how an RFID solution performs in a real-world environment.

Starting with an RFID pilot project allows your team to:

• Evaluate RFID performance in your actual environment (metal surfaces, high traffic, etc.).
• Validate hardware and tag choices before bulk investment.
• Identify integration needs with your warehouse management system (WMS) or ERP.
• Measure ROI potential based on real operational metrics.
• Gain internal buy-in for the RFID project from users and decision-makers based on data and experience.

Most importantly, your organization can discover all of the things which you hadn’t considered or hadn’t anticipated when establishing your RFID project goals!

With these insights, organizations can design a next-phase RFID rollout that’s technically sound, financially justified, and fully aligned with business goals.

RFID Challenges Solved During a Pilot

Even in well-planned deployments, implementing an RFID solution can present challenges. A pilot project offers the ideal proving ground to address the following issues:

1. Tag Selection and Placement
   RFID tag performance varies by material, size, and placement. During the pilot, you can test different tag types to see which work best for your inventory—especially items with challenging surfaces like metal or liquids. Will you purchase pre-printed tags, or use RFID printers to generate and encode tags on demand?
2. Read Range and Reader Placement
   RFID signals behave differently depending on interference, reader power, and physical layout. A pilot helps determine optimal RFID reader positions, antenna orientations, and read zones.
3. Data Filtering and Management
   RFID generates a lot of data. A pilot helps identify the right logic and filters to capture only meaningful, actionable information.
4. System Integration
   Connecting RFID data to your existing WMS or ERP requires configuration and sometimes customization. A pilot identifies integration needs early, so you avoid surprises during full deployment.
5. Staff Training and Process Alignment
   A pilot project offers a low-risk opportunity to educate staff, gather feedback, and fine-tune workflows before broader adoption. Ensure your whole team, and not just the information technology department, is ready for the RFID implementation.

Warehouse Workflows That Are Ideal for RFID Pilots

To get the most from a pilot, start with workflows that are high-impact, easy to measure, and frequently performed. Some of the best areas for RFID pilot projects include:

1. Inbound Receiving

• Automate the verification of received goods against purchase orders.
• Quickly identify shortages or mismatches.
• Reduce manual scanning or counting at the dock.

2. Asset Tracking

• Monitor high-value tools, pallets, or returnable containers with RFID tagging.
• Ensure assets are available when needed and not lost or misplaced.
• Great for maintenance-heavy environments where equipment moves often.

3. Inventory Management and Cycle Counting

• Replace manual or barcode-based cycle counts with hands-free RFID sweeps.
• Increase count frequency without increasing labor.
• Reduce shrinkage and improve inventory accuracy.

4. Work-in-Process (WIP) RFID Tracking

• Track parts or assemblies through multi-stage production.
• Identify bottlenecks or delays in real time.
• Ensure traceability and quality assurance for complex builds.

5. Shipping Verification

• Validate that the correct items are loaded onto outbound shipments.
• Prevent costly shipping errors or misdeliveries.
• Improve customer satisfaction and reduce return handling.

An RFID Pilot is a Smart Way to Start

RFID has the potential to transform warehouse and manufacturing operations, but achieving a successful deployment requires more than just installing readers and slapping on tags. Success goes far beyond simply purchasing RFID equipment. A pilot project provides a structured way to test, learn, and refine—allowing your team to understand the technology, mitigate risks, and build a solid case for broader investment.

By starting small and scaling smart, warehouse and manufacturing organizations can set the foundation for RFID success that delivers measurable value across the operation.

Let’s Discuss Your RFID Pilot

The RFID team at CSSI Technologies is ready to discuss your business processes and benefits of RFID. Get ready to implement RFID with confidence and attain a successful RFID investment. We can help you identify the best workflow to target with an RFID Pilot. Please contact us to discuss your RFID questions today.

FAQ – Frequently Asked Questions About Starting An RFID Project

Q: Why should we run a pilot before committing to a full RFID rollout? A. RFID performance is highly dependent on your specific environment… tag placement, read-zone geometry, material composition (metal and liquids both interfere with RF signal), and warehouse layout all affect read rates. A pilot lets you validate tag selection, reader and antenna placement, and workflow changes on a small, controlled scale before you commit capital to house-wide infrastructure. It’s far less expensive to correct a tag choice or antenna angle during a 30-day pilot than after equipment is deployed across every dock door and shelf in the facility.

Q: What should a warehouse RFID pilot actually test? A. A well-scoped pilot should validate three things: read accuracy (are you consistently capturing tags at the rates you need, in real operating conditions — not just in a demo), workflow fit (does the RFID capture point slot into how associates actually receive, pick, or ship product, without adding friction), and integration (can tag reads flow cleanly into your WMS or ERP without manual reconciliation). Most pilots focus on one process (inbound receiving or outbound shipment validation are common starting points) rather than trying to tackle the whole facility at once.

Q: How long does a typical RFID pilot take, and what does it involve? A. Most warehouse RFID pilots run 30 to 90 days, depending on how many use cases and locations are being tested. A typical pilot includes a site survey to identify RF conditions and interference sources, selection of a representative process and product mix, installation of a limited set of readers, antennas, and tags, a defined testing period with real inventory, and a review of read-rate data and workflow feedback before deciding on next steps.

Q: What does it cost to pilot RFID, and how does that compare to a full deployment? A. Pilot costs vary based on scope, but they’re a fraction of a full rollout, typically covering a handful of readers and antennas, a batch of tags matched to your product types, and the labor to configure and test the setup, rather than infrastructure for every dock door, aisle, and workstation in the building. Framing the pilot as a defined, bounded investment makes it easier to get budget approval, and the data it produces gives you a much more accurate basis for estimating what full-scale deployment will actually cost.

Q: What happens after a successful pilot — how do we scale it up? A. A successful pilot should leave you with the specifics a broader rollout needs: which tags perform reliably on your products, where readers and antennas need to go for consistent coverage, how the solution integrates with your existing systems, and a realistic sense of the ROI case based on measured results rather than vendor estimates. From there, a phased rollout — expanding process by process or zone by zone — lets you apply what you learned in the pilot and avoid re-solving the same problems at a larger, more expensive scale.

Ready to purchase barcode printers for your business? If you are new to printers, here is a brief explainer on the different types of label printers available for you. It’s important to consult with an expert like CSSI to ensure you are ultimately choosing the right model.

Print Process – Thermal Transfer or Direct Thermal?

When it comes to selecting an industrial label printer, the first thing is to understand the best type of print process for your application. Typically, you will choose between a direct thermal label printer or thermal transfer label printer. In specialty cases where color labels are necessary, you may do best with color inkjet . Once you know the print process you wish to use, you can select the best class of printer for you.

Thermal printing uses heat to apply the content to the print labels. A direct thermal printer applies the content directly to the label material. A thermal transfer label printer utilizes a print ribbon as an intermediary to transfer content to the label. To learn more about the pros and cons of each printing technology, see our prior article about Thermal transfer printers vs direct thermal printers.

Classes of Barcode Label Printers

There are several different label printer classes or categories. The correct category for your business will depend upon the usage environment, label requirements, and print speed, in addition to the level of ruggedness which is necessary.

1. Desktop label printers

Desktop printers are a bread-and-butter choice. These are durable and business-ready printers, typically available in either 4 inch or 6-inch label widths. Direct thermal and thermal transfer printer models are available. Typical print speeds run around 6 ips (inches per second), making this a good choice for applications where volume is high, but not extremely high. Desktop printers are smaller than industrial printers, so it’s easier to find space for them.

2. Industrial label printers

An industrial label printer serves in harsh and demanding use environments such as production floors, where the industrial printer must be able to withstand dust and particles, as well as high use. Industrial printers may run as fast as 12 or 14 ips (inches per second), making this a necessary choice for high-volume label generation. Options are available in thermal transfer and direct thermal, although thermal transfer is more common. Some industrial label printers offer a label verifier, which can confirm that each label generated has a readable barcode. This is necessary for applications where non-readable labels are not acceptable (for example, the company may be hit with chargebacks from larger retails for non-conforming labels). Industrial printers require more desk or counter space, so take that into consideration.

3. Mobile printers for labels and receipts

Do you need to generate labels or receipts while on the go? Then a mobile label printer is the best choice. These are smaller, battery-powered printers, typically employing a direct thermal process. The focus is on mobility and relatively light weight. Most mobile printers use a direct thermal printing process, but we have specialty printed label materials which allow you achieve thermal transfer results from a direct thermal printer.

4. RFID printers

RFID printers have the ability to encode RFID tags as well as print labels. These printers are necessary if you are printing unique RFID labels at the point of use. We can work with you on your RFID process and pair you with the right printer.

5. Color Inkjet

If you are printing labels which require high-resolution graphics (retail labels, packaging labels), then the right choice may be a color inkjet printer. CSSI offers several color label printer choices and can help you with your selection and testing.

Need Help with Barcode Labels & Print Supplies?

CSSI offers years of experience in the specification and procurement of reliable and cost-effective label media solutions and print supplies . Whether you are looking to introduce a new label, or seeking alternate sources for your existing labels, our print media team can propose options from our reliable suppliers.

CSSI Can Help You Select & Configure Label Printers

If you are preparing to purchase or upgrade label barcode printers, CSSI can help – we can assess your usage and recommend the ideal thermal label printer or inkjet printer for your application. We will guide you to selecting the best label printer and printing technology for your use case. Our professional services team can support your configuration and deployment. Need help with label design? We offer software such as BarTender to make bulk generation of labels and barcodes simple.

Contact the barcode label print specialists at CSSI to get started.

FAQ – Frequently Asked Questions About the Different Types of Barcode Label Printers

Q: What are the main printing methods used in barcode label printers? A. Most industrial and commercial barcode label printers use one of two thermal printing methods: direct thermal or thermal transfer. Direct thermal printers use heat-sensitive labels that darken when the printhead touches them, so no ink, toner, or ribbon is involved. Thermal transfer printers use a heated printhead to melt ink from a ribbon onto the label material, producing a more durable, long-lasting image. Inkjet and laser printers are also used for labeling in some settings, but they’re far less common for the shipping, inventory, and asset tags most warehouse and distribution operations rely on, largely because they can’t match thermal printing’s speed, durability, and low per-label cost on typical label stock.

Q: What’s the difference between direct thermal and thermal transfer printing? A. Direct thermal printing is simpler: the printer applies heat directly to specially coated label material, and no consumables besides the labels themselves are required. That keeps upfront and per-label costs low, but the print is sensitive to heat, sunlight, and abrasion, so it tends to fade within a few months. Thermal transfer printing adds a ribbon between the printhead and the label, transferring a wax, resin, or wax-resin coating that bonds to the label surface. This produces sharper, more durable barcodes that hold up for years, even in harsh conditions, but it requires ribbon as an ongoing consumable and typically costs more per label.

Q: How do I know whether to choose direct thermal or thermal transfer for my labels? A. The deciding factor is usually how long the label needs to remain scannable. If labels will be used and discarded within a few weeks to a few months, such as shipping labels, receipts, or visitor badges, direct thermal is usually the more cost-effective choice. If labels need to survive months or years in circulation, such as asset tags, compliance labels, work-in-process (WIP) tags, or anything exposed to friction, moisture, chemicals, or temperature extremes, thermal transfer is the better investment. It’s also worth factoring in scan volume and label material: thermal transfer supports a much wider range of label substrates, including polyester and polypropylene, which direct thermal media generally can’t match.

Q: What’s the difference between wax, resin, and wax-resin ribbons in thermal transfer printing? A. These are the three ribbon grades used in thermal transfer printers, and each is suited to a different durability requirement. Wax ribbons are the most economical and are typically used on paper labels for general-purpose, indoor applications where the label won’t face much handling or exposure. Resin ribbons are the premium option, designed for synthetic label materials and demanding environments involving chemicals, extreme temperatures, or outdoor exposure. Wax-resin blends fall in between, offering better durability and smudge resistance than wax at a lower cost than full resin, which makes them a common choice for labels that need to hold up to moderate handling without the added cost of pure resin.

Q: Do direct thermal and thermal transfer labels perform differently in cold storage or freezer environments? A. Yes, and this is a common point of confusion for cold chain and cold storage operations. Direct thermal labels are generally not recommended for freezer environments; the coating can be prone to condensation issues and premature fading in sustained cold and humidity, which shortens an already limited label life even further. Thermal transfer printing, paired with a resin or wax-resin ribbon and a freezer-grade label material, is the more reliable choice for cold storage, since it produces a bonded image that resists moisture, condensation, and the temperature swings common in cold chain and distribution environments.

Solving Challenges with Mobile Computer Access & Management

It’s no secret that mobile computer usage is expanding in every enterprise. Whether in the warehouse, in transport/logistics, or field service, there are expanding fleets of rugged mobile devices in use. These enterprise mobile devices create 3 challenges for business’ IT and operations teams:

1. How to ensure that handhelds and tablets are secure, with company software accessible only to those authorized?
2. How to ensure that mobile devices are charged at the end of a work shift, so that they are ready to use when next needed?
3. How to avoid device loss & theft — mobile devices tend to go missing, so how to both prevent loss & ensure user accountability?

Zebra Guardian Tackles These Mobile Device Challenges

Zebra Technologies has brought together several hardware and software products which address these fleet device management challenges under the ‘Zebra Guardian’ umbrella. This is a set of solutions, one or all of which can be utilized to improve your security and utilization of Zebra mobile computers and tablets.

1. Zebra Guardian Cabinets

Formerly known as Intelligent Cabinets, this is a configurable cabinet and rack product which provides a ‘home base’ for your devices when not in use. Devices are placed on chargers, ensuring that they will be ready when next needed by a team member. Use in concert with Guardian Access Management software (see below).

2. Zebra Guardian Access Management

Guardian Access Management software provides visibility into device status and battery charge level for all of your mobile devices. At a glance, you can see how many devices are available, in use, or missing, helping you to preemptively avoid device loss. User accountability is built-in, since you can see which user has last checked out missing devices.

3. Zebra Identity Guardian

Identity Guardian is Zebra’s device authentication and single-sign on solution. Ensure that only authorized users have access to your mobile devices, and provide access only to the applications necessary for the user. You have the option of PIN and password access, or use the facial recognition capabilities of Zebra products such as the MC9400 and MC3400.

4. Zebra Device Guardian

One of the most common device management challenges is that of locating lost or misplaced handhelds. In large warehouses or manufacturing facilities, it is no small matter to locate a lost device. Device Guardian solves that problem with a Geiger-counter feature which enables you to quickly spot the missing device. You can also activate an alarm on the device to speed recovery.

Ready to Discuss Device Access & Charging with Zebra Guardian?

CSSI is ready to discuss the Zebra Guardian solution with you. We can set up trials and help you assess this solution for your mobile device fleet. Please contact us to discuss better device management with Zebra Guardian.

FAQ – Frequently Asked Questions About Zebra Guardian Cabinets and Device Storage Solutions

Q: What is a Zebra Guardian Cabinet, and how is it different from a standard charging cart? A. A Guardian Cabinet is an enterprise device storage solution that combines charging, physical security, and software-based access management in one system. Unlike a basic charging cart, which mainly powers devices between shifts, Guardian Cabinets add mechanical locking, access control software, and the Device Guardian Access Management platform to track which worker is issued which device. That means businesses get device readiness and accountability, not just a place to plug in hardware.

Q: How do Guardian Cabinets improve device security and accountability? A. Guardian Cabinets use multiple layers of security, including mechanical locks and access control software, to restrict who can remove a device and when. The Device Guardian Access Management system logs device check-out and check-in by user, which creates a clear record of accountability. For operations that have struggled with lost, damaged, or misplaced handhelds, this tracking is often the biggest driver of reduced device loss and lower replacement costs.

Q: What device capacities and configurations are available? A. Zebra offers six cabinet configurations, ranging from Compact to Extreme, with capacities from 5 to 100 devices depending on the device model and cradle type used. Cabinets are available in single-sided or double-sided standardized modular racks that can store 30 to 60 devices, so businesses can scale storage to match fleet size, whether that’s a single dock door or a full distribution center.

Q: Which Zebra devices and mounting options work with Guardian Cabinets? A. Guardian Cabinets are compatible with Zebra’s TC2x, TC5x, and TC7x rugged mobile computer cradles. Cradle locks can also be mounted independently on walls, desks, inside cabinets, or on mobile carts, giving businesses flexibility to place charging and security points where workflows actually happen, rather than routing everyone to a single fixed station.

Q: What kinds of businesses benefit most from a device storage solution like this? A. Guardian Cabinets are built for warehouse, transportation and logistics, retail, and healthcare operations where mobile computers, scanners, or tablets are shared across shifts by multiple workers. Businesses in these environments typically see faster shift changeovers because devices are already charged and ready, lower total cost of ownership from reduced device damage and loss, and centralized fleet management without needing extra supervisory staff to track equipment.

Thermal Transfer Quality from Direct Thermal Printers?

With recent tariffs causing havoc with supply chains, impacting costs and availability of the print ribbons needed for thermal transfer printers, you may be interested to know that there is a new alternative… there are special direct thermal labels now available with a special ink coating that eliminates the need for a ribbon. This special heat sensitive paper enables you to obtain thermal transfer label quality from a direct thermal printer.

• Do you have a need for higher quality barcode labels from your direct thermal printers?
• Are you having trouble with cost or availability of thermal ribbons and need an alternative?

CSSI can provide you with samples to evaluate this special direct thermal label material. Direct thermal printing can be less expensive if the end result label is a fit for your needs.

CSSI Can Help With Your Label Printing Needs

We carry a full line of business-ready print options, from direct thermal label printers, thermal transfer printers, mobile printers, RFID tag printers to print media, labels, and thermal ribbon supplies.

Contact CSSI For Label Printer Support and Help with Barcode labels

Contact us to speak with a print expert , whether you are interested in label and print media options or new durable printers. We’d be happy to quote barcode labels for you and suggest alternatives.

FAQ – Frequently Asked Questions About Direct Thermal Labels

Q: What’s the core operational advantage of direct thermal printing over thermal transfer? A. Direct thermal printers apply heat directly to chemically treated, heat-sensitive media — there’s no ribbon involved. That simplicity translates into fewer moving parts to manage on the production floor: no ribbon to load, track, or run out of mid-shift, and one less consumable for warehouse or shipping staff to monitor and replenish.

Q: How does direct thermal printing affect long-term costs compared to thermal transfer? A. Because thermal transfer requires a ribbon as an ongoing consumable, its supply costs run higher than direct thermal. Direct thermal has nothing to replace beyond the label stock itself, which keeps long-term maintenance and supply costs low — a meaningful factor for high-volume environments like distribution centers printing thousands of shipping labels per shift.

Q: Is direct thermal printing well suited to high-volume, fast-turnover labeling? A. Yes. Direct thermal is purpose-built for applications where the label only needs to stay legible for a short shelf life — shipping labels, receipts, patient and visitor identification, and ticket printing are all strong fits. It supports batch or single-label printing with virtually no waste, which suits the pace of shipping and receiving operations.

Q: Does direct thermal sacrifice print quality or barcode scannability to gain that simplicity? A. No. Direct thermal produces sharp, high-quality labels with excellent edge definition and good scannability, at the same print resolutions and speeds as thermal transfer. The tradeoff isn’t image quality on the day of printing — it’s long-term durability, since direct thermal media is sensitive to heat, light, and abrasion over time in a way thermal transfer isn’t.

Q: Are direct thermal printers a more sustainable choice than thermal transfer? A. In terms of consumables, yes. Direct thermal eliminates ribbon entirely, and recyclable direct thermal materials are available, giving it an environmental edge. Thermal transfer ribbon, by contrast, is difficult to recycle and can be wasted when print coverage on a given label run is light.