Waive Finance Charges in GP

If you issue monthly finance charges, and you have some of those customers who never pay theirs, you can easily waive these finance charge transactions in GP.  By using the Waive process, this will reverse the posting of the original finance charge.

And then when you drill down to that the finance charge, you can see that it’s been Waived.

You can also view waived finance charge totals in SmartList by Life-to-Date (LTD), Year-to-Date (YTD) and/or Last Year (LYR).

Do you need GP technical support or training? CSSI’s experienced Dynamics GP pros are ready to help. Contact us today for help.

Using GP Allocation Accounts

In GP, you can use a Fixed or Variable Allocation account to automatically distribute fixed or variable percentages of a transaction among several distribution accounts.

1. Fixed Allocation

1. Go to Financial > Cards > Fixed Allocation
2. Enter an account number and description
3. Enter each Distribution Account and its percentages
4. Click on Save

2. Variable Allocation

1. Go to Financial > Cards > Variable Allocation
2. Indicate whether you want to calculate the percentages based on the year-to-date balance or on the transaction period balance of each breakdown account
3. Select the series where you expect to use this allocation account; the allocation account will appear in all lookup windows in the selected series
4. Enter the distribution account (the account that will be posted to)
5. Enter breakdown accounts by selecting a distribution account then enter the corresponding breakdown account on the right. (The balances of the breakdown accounts determine the percentage that will be posted to each distribution account.)

3. Using GP Allocation Accounts

1. When you use an allocation account in a transaction, you won’t see the breakdown of the distributions until the transaction is posted to general ledger
2. An allocation account cannot be assigned as a distribution account for another allocation account
3. You CAN assign an allocation accounts to a vendor as a default purchasing account
4. Allocation accounts do not carry a balance

Need support with GP allocation accounts or any other GP topic such as management reporter, or GP upgrades? CSSI’s team of friendly experts is ready to help. Contact us to get started today.

Assigning a GP SmartList Favorite Password

One of the new features added in Dynamics GP 2018 is the ability to assign a password to a SmartList Favorite. Maybe you’ve created a new list and you want another Dynamics GP user to be able to view the list but not make changes. If he or she doesn’t know the password, they won’t be able to save changes. Use the Add or Remove Favorites window to make password adjustments.

Need more help with Smartlists in GP?

• SmartList builder
• SmartList designer
• Setting default SmartList
• SmartList Options window

CSSI is here to help! Contact us for GP technical support.

Creating GP Fiscal Periods

Because the year end is fast approaching, here’s a reminder on how to create a new fiscal year in GP.  Go to Microsoft Dynamics GP > Tools > Setup > Company > Fiscal Periods.  Type in the new year.  Verify that the First Day, Last Day and Number of Periods are all correct then click on Calculate.  Click on OK when finished.

It’s also recommended that you go into this window to close individual periods once you’ve printed financial statements for that period.  You don’t want users posting back to prior periods! 

Contact CSSI for further GP training or technical support.