Changing GP Font Size

Do you have a Windows 10 machine? And are your GP fonts too small? You’re going to spend long hours struggling to read your screen, which will result increasingly in eye pain and frustration. Don’t settle for font sizes which are too difficult to read. Try this!

1. Log out of GP
2. Right-click on your GP desktop icon and select Properties
3. Click on the Compatibility tab
4. Make the changes highlighted below
5. Under Compatibility mode, check the checkbox and change the compatibility to Windows 8 or 7
6. Click on Change high DPI settings and check the “Override high DPI scaling behavior” box

We hope that knowing how to change GP font size is a helpful tip for you. Do you need more GP technical support or help with upgrades? The GP experts at CSSI are here to help. Please contact us to learn how we can help.

Here’s a quick explainer on how to setup GP audit trail code prefixes.

• When you post a batch in one of the subsidiary modules (Payables, Receivables, etc.), it posts to the general ledger and uses an Audit Trail Code for the Financial Batch ID. 
• To find out what the Audit Trail Code prefix represents, go to Microsoft Dynamics GP > Tools > Setup > Posting > Audit Trail Codes.
• Select a module in the Display drop-down list.

Need GP support? We’re here to help! Contact CSSI to discuss how we can help you with GP today.

Wondering how to use GP SmartList Options?

Use this window to set up SmartList Defaults, such as Maximum Number of Records, Default Go To windows and determine which columns are visible, by default, for specific SmartList favorites.

• Go to Administration > Setup > System > SmartList Options
• Select a Category (SmartList folder)
• Default Go To – this is the window that will open when you double-click on a row in this particular SmartList
• Maximum Records – set this to a large number so that you don’t have to remember to change this every time you create a new SmartList Favorite.
• Check or uncheck fields to define the default columns for this list.  Rearrange the columns using the up and down arrows on the right.

Are you or your finance team in need of GP training or support? The experts at CSSI are here to help! Contact us today to learn more about how we can help.

How to scan documents within GP

Are you aware of how easy it is to scan and attach documents to Dynamics GP transactions and master records? This new Document Attachment functionality was added in GP 2013 R2. All you need is a Windows Image Acquisition (WIA) enabled scanner/printer and a little bit of setup.

1. Document Attachment Setup

• To enable Document Attachment, go to Microsoft Dynamics GP > Tools > Setup > Company > Document Attachment Setup
• Check the “Allow Document Attachments” box
• Press the F1 key (or go to Help > About This Window) for more information on the other setup options in this window

2. Using Document Attachment

• Open almost any GP window, select a record then click on the Attach button

• Or, click on the Notes icon then click the paper clip icon here

• Click on the Scan button in the Document Attachment Management window
• If you already have a scanned image of a paper document, you can click on the Attach button to browse to that image file.
• You can then view the status of an attachment by clicking on it to select it then click on the blue arrow to the right of Date. This will show you the date and the time a user has attached, deleted or scanned the image. If, in the setup, you marked to allow a document to flow, this inquiry screen will also show the date and time the document flowed to a transaction.

• Once a record has an attachment, the Attach image changes to this

We hope that this helps with document management! Now that you know how to scan documents within Dynamics GP, is there other support or training which your team needs? CSSI’s team of Dynamics GP experts is standing by to support you. Contact us today to learn more.

Multiple Default Purchase Accounts for Vendors

If you’ve been entering payables transactions in GP, then you probably already know that you can assign a default purchase accounts to each vendor. BUT, did you know that you can assign multiple accounts to a vendor?

Here’s how:

In the Vendor Account Maintenance window, click on the Ellipse button (button with 3 dots) to the right of the Purchases account.

Enter the additional accounts that will used for this vendor and check those accounts that you want to Default on the Transaction.

When you create a payables transaction for this vendor, and go to Distributions, the Default accounts will fill in.  All you need to do is enter the amount for each account.

And, when you click on the lookup icon to the right of Account, all the vendor’s default accounts will appear.  You can change to look up to show All Accounts by clicking on the down arrow to the left of View (in the Accounts lookup window.)

Would your team benefit from GP Training & Education or GP support? Contact CSSI today to speak with our experts!

Waive Finance Charges in GP

If you issue monthly finance charges, and you have some of those customers who never pay theirs, you can easily waive these finance charge transactions in GP.  By using the Waive process, this will reverse the posting of the original finance charge.

And then when you drill down to that the finance charge, you can see that it’s been Waived.

You can also view waived finance charge totals in SmartList by Life-to-Date (LTD), Year-to-Date (YTD) and/or Last Year (LYR).

Do you need GP technical support or training? CSSI’s experienced Dynamics GP pros are ready to help. Contact us today for help.

Using GP Allocation Accounts

In GP, you can use a Fixed or Variable Allocation account to automatically distribute fixed or variable percentages of a transaction among several distribution accounts.

1. Fixed Allocation

1. Go to Financial > Cards > Fixed Allocation
2. Enter an account number and description
3. Enter each Distribution Account and its percentages
4. Click on Save

2. Variable Allocation

1. Go to Financial > Cards > Variable Allocation
2. Indicate whether you want to calculate the percentages based on the year-to-date balance or on the transaction period balance of each breakdown account
3. Select the series where you expect to use this allocation account; the allocation account will appear in all lookup windows in the selected series
4. Enter the distribution account (the account that will be posted to)
5. Enter breakdown accounts by selecting a distribution account then enter the corresponding breakdown account on the right. (The balances of the breakdown accounts determine the percentage that will be posted to each distribution account.)

3. Using GP Allocation Accounts

1. When you use an allocation account in a transaction, you won’t see the breakdown of the distributions until the transaction is posted to general ledger
2. An allocation account cannot be assigned as a distribution account for another allocation account
3. You CAN assign an allocation accounts to a vendor as a default purchasing account
4. Allocation accounts do not carry a balance

Need support with GP allocation accounts or any other GP topic such as management reporter, or GP upgrades? CSSI’s team of friendly experts is ready to help. Contact us to get started today.

Assigning a GP SmartList Favorite Password

One of the new features added in Dynamics GP 2018 is the ability to assign a password to a SmartList Favorite. Maybe you’ve created a new list and you want another Dynamics GP user to be able to view the list but not make changes. If he or she doesn’t know the password, they won’t be able to save changes. Use the Add or Remove Favorites window to make password adjustments.

Need more help with Smartlists in GP?

• SmartList builder
• SmartList designer
• Setting default SmartList
• SmartList Options window

CSSI is here to help! Contact us for GP technical support.

Creating GP Fiscal Periods

Because the year end is fast approaching, here’s a reminder on how to create a new fiscal year in GP.  Go to Microsoft Dynamics GP > Tools > Setup > Company > Fiscal Periods.  Type in the new year.  Verify that the First Day, Last Day and Number of Periods are all correct then click on Calculate.  Click on OK when finished.

It’s also recommended that you go into this window to close individual periods once you’ve printed financial statements for that period.  You don’t want users posting back to prior periods! 

Contact CSSI for further GP training or technical support.