How To Prevent Certain Documents from Appearing on a Vendor Check Stub
GP TIP: Wondering how to prevent certain documents from appearing on a vendor check stub?
If you have fully applied documents that you do not want to print on a vendor’s check stub, you can go to the Edit Vendor Payment window.
This window is available in the Build Payment Batch window.
It is also available in the Edit Payment Batch window.
Or you can go to Purchasing > Transactions > Edit Vendor Payment.
Click on the Check Stub button at the bottom of the window and uncheck the checkboxes beside those documents that you do not want printed on the check stub.
Need More GP Technical Support?
If you need help or training with GP, please contact CSSI to discuss your needs.
GP Tip: Wondering How To Reset Your Next Check #?
When printing checks, is your starting check number always wrong? To reset the Next Check Number, go to Financial > Cards > Checkbook. Select the Checkbook ID. Change the Next Check Number field then click on Save.
Need GP Training or Support?
CSSI offers friendly GP support. Please contact us if you have a need!
Keep Track of Unused Check Numbers
Many times, check stock will be forgotten in the printer and then printed on by accident. If you would like to keep track of wasted, unused check numbers in GP, here is a simple method.
Go to Financial > Transactions > Bank Transaction Entry
Option: Enter Transaction
Type: Check
Select the Checkbook ID
Enter the Check Number
Enter something descriptive in the Paid To field
Leave the Amount set to zero
You do not need to add another distribution account since it’s a zero transaction
Click on Post
Your zero check will now appear in the Checkbook.
Need GP Technical Support?
If you need more Dynamics GP tech support, please contact CSSI for help. We can help with troubleshooting, training, customizations, and 3rd party app support.
Save Time When Processing EFT Payables in GP
If you are processing EFT for payables in GP, you can now post to the Bank Rec by batch total, instead of individual payments. This was a new feature added in GP 18.5. Simply go the Purchasing > Setup > Payables and check the “Allow Summary Post to Checkbook for EFT/CC.
When marked, if an EFT batch of vendor payments is posted, the Bank Reconciliation is updated with a single EFT payment that you can drill down on to see a breakdown of the detail.
Note that this feature does not apply to Manual Payments in GP and this new field in Payables Setup will not be enabled automatically at time of the upgrade of your system.
A’ Go To’ option has been added (also in GP 18.4) to the Sales Order Processing Document Inquiry and the Sales Document Range Inquiry windows to view a document in either the Sales Transaction Inquiry Zoom or Sales Transaction Entry window. To get to these windows, go to Sales > Inquiry and select either Sales Document or Sales Range Inquiry.
Select a document then click on the “Go To” button and select which window you want to use to view the document.
Here’s a new Dynamics GP feature which was added in the GP 18.4 release – how to save inquiry window sort options.
This option is available in the following windows: Receivables – Transaction by Customer, Receivables – Transaction by Document, Sales Item, Payables – Transaction by Vendor, Payables – Transaction by Document, Bank Reconciliation – Checkbook Register, Checkbook Balance.
Select your default Sort by option then click on View > Save Window Preferences.
In addition to the sort options being saved, the “Include” Type (Work/Open/History) will be saved, along with the size of the window if you change it.
These saved default settings are per individual user and are system wide, so the saved setting will default for any company that user logs into.
GP Tip: Find Amounts in GP with GL Transaction SmartList
Here is an easy way to find everywhere that a particular dollar amount posted in GP. Maybe an aging report doesn’t tie out to the corresponding GL account. If you’re lucky, the amount of the difference could be one transaction. Look for that amount with another Financial Accounts Transactions SmartList.
Open SmartList and expand the Financial folder then the Account Transactions folder.
Start with an existing list that contains the columns you want displayed in this new list.
Click on the Search button. Filter on Debit Amount or Credit Amount. Add a Date Range filter, if needed. If you first searched on Debit Amount and didn’t get any results, try searching on Credit Amount next.
Click on OK to view results.
Remember, you can always double-click on a row to drill-down to the transactions.
Click on Favorites to save the new list with a new name.
GP Tip: GL Transaction SmartList with Originating Name
If you’ve ever needed a way to find all transactions that posted to a particular GL account by Vendor or Customer, here’s an easy way. Use a SmartList.
Open SmartList and expand the Financial folder then the Account Transactions folder. Start with an existing list and modify it.
In this case, we are going to create a list of all postings to the Accounts Payable GL account and include the Vendor ID, Vendor Name and Document Number.
Click on the Columns button. Select Add to add columns. Select a column that you do not want included and click on Remove.
Rearrange the order of the columns by first checking the box to the left of the column name then use the up and down arrows on the right side of the window.
In the screenshot below, the “Originating” columns contain information from the originating transaction. If you are viewing GL transactions that originated in accounts payable, then Originating Master ID represents Vendor ID. If you are viewing GL transactions that originated in accounts receivable, then Originating Master ID represents Customer ID.
Next to filter your list on GL account number, date, etc., click on the Search button. Select a column name in each Search Definition field. In our example, we’re including all transactions that posted to the Accounts Payable account for a specific TRX (Transaction) Date range.
When creating a new SmartList favorite, always be sure to increase the number of maximum records that will be searched. This normally defaults to just 1,000.
To save your new list, click on the Favorites button. Type in a Name then click on Add > Add Favorite.
Ever wonder how to turn off those pesky Posting Journals that no one ever looks at, … or that you print to the screen or cancel?
Here’s how to do it!
Go to Microsoft Dynamics GP > Tools > Setup > Posting > Posting
Select a Series and an Origin
The list of Reports that appear will all be related to whatever Series and Origin you select
Uncheck in the Print column to not print the report at all
Or choose an option in the Send To columns to set a default destination
The question mark column means to Ask Each Time
The column with the monitor icon means to always print to the screen
The column with the printer icon means to always print to the printer
The file folder icon means to always print to a file. If you choose this option, you will then choose Type of File, File Location and Append or Replace the file. (Tip: this is not usually a very helpful option as most GP reports do not look in any of these formats.)
NOTE: Be careful not to change any of the other options in this window as this will affect how transactions post to the general ledger!
The GP Account Rollup Inquiry screen allows you to summarize information from GL several accounts and display this information in several ways such as Current and Previous years, Actuals vs. Budgets with variances. Use this as a quick way to view a sum of a group of related accounts.
1. Go to Financial > Inquiry > Account Rollup 2. Enter an Option ID 3. Press the Tab key 4. Select Yes to add this option 5. In the Sort By drop-down list, select the G/L account segment you want to use to sort the information that will be displayed. 6. Select the number of columns of information you want to display 7. For each column of information, enter the column heading you want to use, and the Type of information you want to display. If you selected Budget type, click on the lookup icon to the right of Selection to select your Budget ID. If you selected Calculated type, click on the blue arrow to the right of Selection to open the Account Rollup Inquiry Calculated Column window.
8. Enter restrictions to define the account segment ranges you want to use in this inquiry. You can set up multiple ranges for a single segment. 9. Click on Save 10. Go back to the Option ID you created and click on Redisplay. You can choose to display either Net Change amounts or Period Balances. 11. Click to select an amount then drill-down on one of the blue underlined column headers to see the account breakdown.