How to Back Out GP General Journal Entries

Need to Back Out GP General Journal Entries?

If you have a general journal entry that was posted incorrectly, either with a wrong posting date or wrong GL account numbers or amounts, did you know that you can easily back out a Dynamics GP general journal entry and post a correcting entry without having to re-key the entire transaction manually?

Here’s how to back out GP General Journal Entries

  1. Go to Financial > Transactions > General
  2. Click on the Correct button
  3. Click on the Action down arrow to select whether you want to just back out an entry or back out a journal entry and create a correcting entry
  4. Select the Year
  5. Enter the number of the general journal entry to be corrected
  6. Click on OK
  7. The window will fill in with the entry to be backed out (original entry reversed)
  8. Leave as is and click on Post
  9. If you selected the “back out a GL entry and create a correcting entry” action, then a second journal entry will be created. This contains the date, accounts and amounts from the original journal entry. Make any necessary changes then Post.
How to back out GP general journal entries

Need help with Dynamics GP? CSSI provides technical support and training with our team of experienced GP pros! Contact us today.

If you subscribe to our monthly newsletter, you’ll know that we’ve previously discussed Fixed and Variable Allocation Accounts.  Another category of account you can create is GP Unit Accounts.  This type of account keeps track of non-financial information, such as number of employees per department or square footage per department/division.

To create a Unit Account, go to Financial > Cards > Financial > Unit Account.

Unit Accounts are treated like Balance Sheet accounts.  During the GL year-end close process, the balance will be carried forward to the new year unless you check the box to “Clear Balance During Year-End Close”.  (This checkbox was a new feature added in GP 2013.)

how to use unit accounts in gp

You post to unit accounts with by creating a general journal entry.  Debit the account to increase the balance and credit the account to decrease the balance.  This is the only time you can post an out-of-balance journal entry. Budget information can also be added for Unit Accounts. Unit accounts can be added to your financial statements and used in calculations.
Send a message to users in GP
You can send a message to other users within GP.
Go to Administration > Utilities > System > Send Users Message.  Check the box beside User ID to send a message to all users.  Or, check individual users.  Type in a message.

using unit accounts in gp

You can send a message as a Notification Message, which means a message box will pop up on that user’s GP screen (as shown below).  Only users currently logged will receive this message.

Or, you can send a message as a Task with Reminder.  However, this message will only be seen if the user is displaying Tasks on their GP Home Page.

You can also filter your user selection by clicking on the down arrow to the left of View All Users.  This way you can narrow the list down to only users currently logged in.  Or just those users logged into a particular company.

Interested in GP help or support? Contact the CSSI GP team today.