Did you know that Dynamics GP allows you to edit certain fields after an AP transaction has been posted? You can do so by going to Purchasing > Transactions > Edit Transaction Information. Select a Vendor ID and a Document Number.
The following fields are available to be changed: Remit-To ID, Discount Date, Due Date, P.O. Number and Description.
Are you looking to streamline your workflow in Dynamics GP? Adding a Management Reporter shortcut to your Financial Reports menu will allow you to launch the Report Designer from with Dynamics GP. Follow these steps to create the shortcut.
Click on the Home tab in the Navigation List. Then go to the left side of the screen and right-click to open a shortcut menu. From the menu select Add > Add External Shortcut. This will open the Add External Shortcut Window.
On the Add External Shortcut Menu enter a name for your shortcut. Then, on the command line, browse to the executable that will launch Report Designer. In a default installation the path is: C:\Program Files\Microsoft Dynamics ERP\Management Reporter\2.1\Client\ReportDesigner.exe. Click Done after the path has been added.
The new Management Reporter shortcut will now appear under Report Shortcuts. Simply click the Management Reporter shortcut and it will launch Management Reporter, allowing you to generate your financial reports quickly and easily.
Looking for Dynamics GP Support or Upgrade Help?
CSSI can help you with your next GP upgrade, as well as providing technical support and training for your team. Please contact us for help.
Creating a List of Unreconciled Bank Transactions in Dynamics GP?
Here is an easy way to create a SmartList of unreconciled Bank Transactions. Go to Microsoft Dynamics GP > SmartList. In SmartList, navigate to Financial > Bank Transactions. Select the option with the asterisk.
Click on Columns and then the add button to add the columns that you would like to appear in the SmartList. Click OK when you are finished.
Next, click on the Search icon. Add the restrictions to the SmartList. Set the checkbook ID equal to your checkbook ID, set Voided equal to no and set Reconciled equal to No. Then click OK.
This will give you the list of unreconciled transactions. Click on Favorites and give your report a name. Then click Add > Add Favorite.
Contact CSSI for GP Technical Support and Training
Have you ever had the need to print a trial balance containing non-sequential account numbers? Say you would like to see a GL Trial Balance detail for just a couple of main segment account numbers, but do not want to see all the accounts in between.
Here is an example. We need to see GL detail for accounts containing 6100 and 6520 as their main segments. But we do not want to see any other accounts on our report.
You can create this custom report using the GL Trial Balance and GL Navigation Lists!
1. Go to the Financial page
2. Click on Accounts in the Navigation pane and wait for your accounts to list
3. Click on Add Filter
4. Enter your first filter then click on the down arrow to the right of the second Add Filter and select the “Or” condition
5. Add your second filter then click on the arrow circled below to Apply Filter
6. The filtered account list will appear
7. Select the accounts to be included on the report. Select all reports by checking the checkbox on the header row.
8. Click on the down arrow under Reports and select Print Trial Balance
9. Choose whether you want to Include Details. Select the Year then click on Print.
10. You can save the filter list for future use. Click on Accounts (read only) at the top of the screen and select Save As
11. Type in a name and click on OK
12. The new list will now on the Financial Navigation pane under Accounts
Note: Navigation lists are available for all GP modules.
Printing Separate Checks to Vendors, One Check Per Invoice
Have you ever had the need to print separate checks to one vendor, one check per invoice? GP provides three different options for doing this.
1. If you want to always print one check per invoice for this vendor, go to Vendor Maintenance, select the Vendor, click on Options, and changed the setting highlighted below.
2. If you use the Build Payment Batch window, there is a “One Payment Per” option. You can select Use Vendor Option, which will look at each vendor’s option shown in method # 1 above. Or you can select “Invoice”, which will create one payment per invoice (for all vendors in this “Build”).
3. Use different Remit To address IDs in AP invoices. When you enter an invoice in Payables Transaction Entry, you can change the Remit-To ID. Each Remit-To ID will receive a separate check. For example, if you enter three AP invoices for the same vendor, with each invoice containing a different Remit-To ID, then that vendor will receive three checks.
Have you run your GL year-end closing routine yet? Here is a refresher on what this process does.
Closes all Profit and Loss (P/L) account balances into Retained Earnings account(s)
Balance Sheet account balances are rolled forward to the new year by having Balance Brought Forward (BBF) entries created.
All open General Ledger records (GL20000) are moved to the historical table (GL30000).
Inactive General Ledger accounts without a balance and no historical transactions are removed if you are not ‘maintaining’ inactive accounts.
The Year that was just closed is marked as historical.
Even though you have closed the year, you can still post to that year. GP allows you to post back to the last closed year. Just be sure your Financial module is open in Fiscal Periods Setup (Microsoft Dynamics GP > Tools > Setup > Company > Fiscal Periods).
GP also allows you to reverse a year-end closing. When you reverse a historical year, the original Balance Brought Forward (BBF) journal entry gets removed from the system. Then when the year is re-closed, a new BBF entry is created. Once the year is re-opened, this allows you to post adjustments in the GL and when ready, you can re-close the year.
Did you ever wonder why you sometimes have batches that need to be posted in the General Ledger even when your posting setup is set to “Post Through General Ledger Files”? The first “Post Through General Ledger Files” checkbox setting will automatically post transactions assigned to a batch through the General Ledger. The second “Post Through General Ledger Files” checkbox will automatically post transactions through the General Ledger at the transaction level, meaning transactions will be posted to the GL even if they are not assigned to a batch.
The transaction level Post Through General Ledger Files setting is available on the following posting setup windows:
Have you ever tried to select a batch to post or print an edit list only to find that it is in use? When a batch is in use, the Status will normally be “Busy” or “Receiving”.
You can find out who has a batch open by going to Administration > Inquiry > Batch.
Here you will see any open Batch ID’s and the User ID that has that batch open.
Need GP Support?
If you are frustrated with the level of GP support you are currently receiving, please contact the GP experts at CSSI for help. We’d be glad to help train, advise, or consult for your GP usage.
GP Tip: How to make customer or vendor info a GL Transaction Smartlist favorite
You can take advantage of Dynamics GP’s Smartlist feature in many ways to save time. Here’s how you can make customer and vendor information a favorite in the GL Transaction Smartlist….
Go to Microsoft Dynamics GP > Smartlist and open Smartlist. Then click on Account Transactions.
Click on Columns.
Click Add.
Scroll to Originating Master ID. Hold down CTRL and select Originating Master ID and Originating Master Name.
Then click Ok.
You will then see the Originating Master Id and Originating Master Name displayed on the smartlist.
Save the smartlist by clicking Favorites. On the Add or Remove Favorites Window give the smartlist a Name and click Add, Add Favorite.
That’s it! Hope this helps.
We Provide GP Technical Support
You should have a GP partner who is responsive and helpful to your needs. Our team of experienced GP experts are ready to provide fast and friendly service when you need it. Contact CSSI for GP support or help?
