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How to Add a Shortcut to Management Reporter to the Financial Reports Menu in GP

Create a Financial Reports Shortcut in GP

Are you looking to streamline your workflow in Dynamics GP? Adding a Management Reporter shortcut to your Financial Reports menu will allow you to launch the Report Designer from with Dynamics GP. Follow these steps to create the shortcut.

Click on the Home tab in the Navigation List. Then go to the left side of the screen and right-click to open a shortcut menu. From the menu select Add > Add External Shortcut. This will open the Add External Shortcut Window.

On the Add External Shortcut Menu enter a name for your shortcut. Then, on the command line, browse to the executable that will launch Report Designer. In a default installation the path is: C:\Program Files\Microsoft Dynamics ERP\Management Reporter\2.1\Client\ReportDesigner.exe. Click Done after the path has been added.

The new Management Reporter shortcut will now appear under Report Shortcuts. Simply click the Management Reporter shortcut and it will launch Management Reporter, allowing you to generate your financial reports quickly and easily.

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Creating a List of Unreconciled Bank Transactions in Dynamics GP?

Here is an easy way to create a SmartList of unreconciled Bank Transactions. Go to Microsoft Dynamics GP > SmartList. In SmartList, navigate to Financial > Bank Transactions. Select the option with the asterisk.

Click on Columns and then the add button to add the columns that you would like to appear in the SmartList. Click OK when you are finished.

Next, click on the Search icon. Add the restrictions to the SmartList. Set the checkbook ID equal to your checkbook ID, set Voided equal to no and set Reconciled equal to No. Then click OK.

This will give you the list of unreconciled transactions. Click on Favorites and give your report a name. Then click Add > Add Favorite.

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Have you ever had the need to print a trial balance containing non-sequential account numbers?  Say you would like to see a GL Trial Balance detail for just a couple of main segment account numbers, but do not want to see all the accounts in between. 

Here is an example.  We need to see GL detail for accounts containing 6100 and 6520 as their main segments.  But we do not want to see any other accounts on our report. 

You can create this custom report using the GL Trial Balance and GL Navigation Lists!

1. Go to the Financial page

      2. Click on Accounts in the Navigation pane and wait for your accounts to list

      3. Click on Add Filter

      4. Enter your first filter then click on the down arrow to the right of the second Add Filter and select the “Or” condition

      5. Add your second filter then click on the arrow circled below to Apply Filter

      6. The filtered account list will appear

      7. Select the accounts to be included on the report. Select all reports by checking the checkbox on the header row.

        8. Click on the down arrow under Reports and select Print Trial Balance

        9. Choose whether you want to Include Details. Select the Year then click on Print.

        10. You can save the filter list for future use. Click on Accounts (read only) at the top of the screen and select Save As

        11. Type in a name and click on OK

        12. The new list will now on the Financial Navigation pane under Accounts

        Note: Navigation lists are available for all GP modules.

        That’s it!

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        Printing Separate Checks to Vendors, One Check Per Invoice

        Have you ever had the need to print separate checks to one vendor, one check per invoice?  GP provides three different options for doing this.

        1. If you want to always print one check per invoice for this vendor, go to Vendor Maintenance, select the Vendor, click on Options, and changed the setting highlighted below.

        2. If you use the Build Payment Batch window, there is a “One Payment Per” option.  You can select Use Vendor Option, which will look at each vendor’s option shown in method # 1 above.  Or you can select “Invoice”, which will create one payment per invoice (for all vendors in this “Build”).

        3. Use different Remit To address IDs in AP invoices.  When you enter an invoice in Payables Transaction Entry, you can change the Remit-To ID.  Each Remit-To ID will receive a separate check.  For example, if you enter three AP invoices for the same vendor, with each invoice containing a different Remit-To ID, then that vendor will receive three checks.

        That’s it!

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        Copy/Paste General Journal Entries from Excel

        This is an oldie but goodie. Simplify journal entries by copying and pasting into GP from Excel.

        1. Set up the Excel Spreadsheet with four columns in this order:

        a. Account Description, Account, Debit Amount, Credit Amount
        b. Add a row for each line of data entry and create a balanced General Journal entry

        2. Select and copy the data from the Excel spreadsheet. Do not copy the column headings.

        3. Open the Financial Transaction Entry Window by going Financial > Transaction > General

        • Create a Batch ID (Optional)
        • Enter the Transaction Type (Standard or Reversing)Enter the Transaction Date
        • Source Document Code will default
        • Enter Reference
        • Currency ID will default

        4. Place the cursor in the Account field and click on the Paste option at the top of the menu bar

        5. The paste action will populate the journal entry

        6. Save the transaction in a batch or Post

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          2024 General Ledger Year-End Closing

          Have you run your GL year-end closing routine yet?  Here is a refresher on what this process does.

          • Closes all Profit and Loss (P/L) account balances into Retained Earnings account(s)
          • Balance Sheet account balances are rolled forward to the new year by having Balance Brought Forward (BBF) entries created.
          • All open General Ledger records (GL20000) are moved to the historical table (GL30000).
          • Inactive General Ledger accounts without a balance and no historical transactions are removed if you are not ‘maintaining’ inactive accounts.
          • The Year that was just closed is marked as historical.

          Even though you have closed the year, you can still post to that year.  GP allows you to post back to the last closed year.  Just be sure your Financial module is open in Fiscal Periods Setup (Microsoft Dynamics GP > Tools > Setup > Company > Fiscal Periods).

          GP also allows you to reverse a year-end closing.  When you reverse a historical year, the original Balance Brought Forward (BBF) journal entry gets removed from the system.  Then when the year is re-closed, a new BBF entry is created.  Once the year is re-opened, this allows you to post adjustments in the GL and when ready, you can re-close the year.

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          GP Tip: Dynamics GP Posting Setup

          Did you ever wonder why you sometimes have batches that need to be posted in the General Ledger even when your posting setup is set to “Post Through General Ledger Files”? The first “Post Through General Ledger Files” checkbox setting will automatically post transactions assigned to a batch through the General Ledger. The second “Post Through General Ledger Files” checkbox will automatically post transactions through the General Ledger at the transaction level, meaning transactions will be posted to the GL even if they are not assigned to a batch.

          The transaction level Post Through General Ledger Files setting is available on the following posting setup windows:

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          GP Tip: Batch Activity Inquiry

          Have you ever tried to select a batch to post or print an edit list only to find that it is in use? When a batch is in use, the Status will normally be “Busy” or “Receiving”.

          You can find out who has a batch open by going to Administration > Inquiry > Batch.

          Here you will see any open Batch ID’s and the User ID that has that batch open.

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          GP Tip: How to make customer or vendor info a GL Transaction Smartlist favorite

          You can take advantage of Dynamics GP’s Smartlist feature in many ways to save time. Here’s how you can make customer and vendor information a favorite in the GL Transaction Smartlist….

          Go to Microsoft Dynamics GP > Smartlist and open Smartlist. Then click on Account Transactions.

          Click on Columns.

          Click Add.

          Scroll to Originating Master ID. Hold down CTRL and select Originating Master ID and Originating Master Name.

          Then click Ok.

          You will then see the Originating Master Id and Originating Master Name displayed on the smartlist.

          Save the smartlist by clicking Favorites. On the Add or Remove Favorites Window give the smartlist a Name and click Add, Add Favorite.

          That’s it! Hope this helps.

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          GP Tip: How to bring back the navigation pane

          Have you ever had the Navigation Pane disappear while using GP? Here’s how you can bring it back yourself!

          The solution is to click the Layout Button in the top right corner of Microsoft Dynamics GP. Unselect and then re-select the Navigation Pane option.

          When you select the Navigation Pane option the Navigation Pane will then be displayed in GP.

          That’s it!

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