{"id":2352,"date":"2022-09-16T19:20:59","date_gmt":"2022-09-16T19:20:59","guid":{"rendered":"https:\/\/cssi.com\/gp\/?p=2352"},"modified":"2022-10-25T16:10:01","modified_gmt":"2022-10-25T16:10:01","slug":"how-to-defer-revenue-and-distribute-expenses-to-future-periods-in-gp","status":"publish","type":"post","link":"https:\/\/cssi.com\/gp\/2022\/09\/16\/how-to-defer-revenue-and-distribute-expenses-to-future-periods-in-gp\/","title":{"rendered":"How to defer revenue and distribute expenses to future periods in GP"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Revenue\/Expense Deferrals<\/h2>\n\n\n\n<p>This tool has been around for many, many years. It allows you to easily defer revenues and distribute expenses to future periods in the following modules:&nbsp; General Ledger, Receivables Management, Payables Management, Sales Order Processing, Purchase Order Processing and Invoicing.<\/p>\n\n\n\n<p>To set up Deferrals, go to Financial &gt; Setup &gt; Deferral.&nbsp; Deferral transactions will use the \u201cALTRN\u201d Audit Trail Code and Source Document.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"518\" height=\"527\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/1.jpg?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2353 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/1.jpg?lossy=2&strip=1&webp=1 518w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/1-295x300.png?lossy=2&strip=1&webp=1 295w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/1-79x80.png?lossy=2&strip=1&webp=1 79w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/1-118x120.png?lossy=2&strip=1&webp=1 118w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 518px; --smush-placeholder-aspect-ratio: 518\/527;\" data-original-sizes=\"(max-width: 518px) 100vw, 518px\" \/><\/figure>\n\n\n\n<p>The Balance Sheet posting method is the simplest method where there will be just two accounts used in the deferral:&nbsp; the deferral account (Deferred Revenue or Expense) and the recognition account (Recognized Revenue or Expense).<\/p>\n\n\n\n<p>The Profit\/Loss method requires you to set up five posting accounts for Original Cost, Deferred Cost Account, Deferral Account, Deferral Transfer and Cost Recognition.<\/p>\n\n\n\n<p>Once the setup is complete, you can go to Financial &gt; Setup &gt; Deferral Profiles to set up templates of common deferral transactions. Here you can also click on the User Access button to limit access to a profile to specific users or user classes.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"645\" height=\"448\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/2.jpg?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2354 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/2.jpg?lossy=2&strip=1&webp=1 645w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/2-300x208.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/2-360x250.png?lossy=2&strip=1&webp=1 360w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/2-115x80.png?lossy=2&strip=1&webp=1 115w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/2-120x83.png?lossy=2&strip=1&webp=1 120w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/2.jpg?size=512x356&lossy=2&strip=1&webp=1 512w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 645px; --smush-placeholder-aspect-ratio: 645\/448;\" data-original-sizes=\"(max-width: 645px) 100vw, 645px\" \/><\/figure>\n\n\n\n<p>Deferrals are then applied in the Distribution window of a transaction, under the Additional button. Select Deferral to apply a one-time deferral or select Deferral Profile if you\u2019ve set up previously defined profile.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"621\" height=\"156\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/3.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2355 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/3.png?lossy=2&strip=1&webp=1 621w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/3-300x75.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/3-192x48.png?lossy=2&strip=1&webp=1 192w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/3-120x30.png?lossy=2&strip=1&webp=1 120w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/3.png?size=512x129&lossy=2&strip=1&webp=1 512w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 621px; --smush-placeholder-aspect-ratio: 621\/156;\" data-original-sizes=\"(max-width: 621px) 100vw, 621px\" \/><\/figure>\n\n\n\n<p>In this sample payables transaction, the Deferred Expenses account is entered as the Debit account in Distributions.<\/p>\n\n\n\n<p>In the Deferral Entry window, you select your Start and End period dates and the Amount to Apportion (which defaults from the Purchase amount). Select a Method:&nbsp; Days in Period, Equal Per Period or Miscellaneous.&nbsp; The Cost Recognition account is the actual expense account.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"617\" height=\"883\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/4.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2357 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/4.png?lossy=2&strip=1&webp=1 617w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/4-210x300.png?lossy=2&strip=1&webp=1 210w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/4-56x80.png?lossy=2&strip=1&webp=1 56w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/4-84x120.png?lossy=2&strip=1&webp=1 84w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/4.png?size=512x733&lossy=2&strip=1&webp=1 512w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 617px; --smush-placeholder-aspect-ratio: 617\/883;\" data-original-sizes=\"(max-width: 617px) 100vw, 617px\" \/><\/figure>\n\n\n\n<p>When you post the transaction, journal entries will be created and posted to the future periods.<\/p>\n\n\n\n<p>Note:&nbsp; You must have the Financial module open in all those future periods in the Fiscal Periods Setup window.<br>&nbsp;<br>Any user who will be posting revenue and expense deferrals, who is not a PowerUser, must be assigned an \u201cRED\u201d (Revenue and Expense Deferrals) security role.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"503\" height=\"343\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/5.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2356 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/5.png?lossy=2&strip=1&webp=1 503w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/5-300x205.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/5-117x80.png?lossy=2&strip=1&webp=1 117w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/09\/5-120x82.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 503px; --smush-placeholder-aspect-ratio: 503\/343;\" data-original-sizes=\"(max-width: 503px) 100vw, 503px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Contact CSSI for more help<\/h2>\n\n\n\n<p>If you have questions or need of GP support with this or any other topic, please <a href=\"https:\/\/cssi.com\/gp\/contact\/\">contact CSSI<\/a> for GP assistance.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Revenue\/Expense Deferrals This tool has been around for many, many years. It allows you to easily defer revenues and distribute expenses to future periods in the following modules:&nbsp; General Ledger, Receivables Management, Payables Management, Sales Order Processing, Purchase Order Processing and Invoicing. To set up Deferrals, go to Financial &gt;.<\/p>\n","protected":false},"author":4,"featured_media":2369,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[8],"tags":[229],"class_list":["post-2352","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-gp-tips"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to defer revenue and distribute expenses to future periods in GP - CSSI<\/title>\n<meta name=\"description\" content=\"This tool allows you to easily defer revenues and distribute expenses to future periods in several GP modules.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/cssi.com\/gp\/2022\/09\/16\/how-to-defer-revenue-and-distribute-expenses-to-future-periods-in-gp\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to defer revenue and distribute expenses to future periods in GP - 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