{"id":2324,"date":"2022-05-25T14:18:13","date_gmt":"2022-05-25T14:18:13","guid":{"rendered":"https:\/\/cssi.com\/gp\/?p=2324"},"modified":"2022-10-25T19:22:22","modified_gmt":"2022-10-25T19:22:22","slug":"how-to-perform-purchase-order-prepayment-in-gp","status":"publish","type":"post","link":"https:\/\/cssi.com\/gp\/2022\/05\/25\/how-to-perform-purchase-order-prepayment-in-gp\/","title":{"rendered":"How To Perform Purchase Order Prepayment In GP"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Issue Checks To Vendors Prior to Receiving the Items<\/h2>\n\n\n\n<p>Did you know that Dynamics GP has functionality allowing you to create a check to a vendor against a PO prior to receiving the items and posting the invoice? Here&#8217;s how to do it:<\/p>\n\n\n\n<p>1. <strong>Set up the PO module to allow prepayments<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Go to Purchasing &gt; Setup &gt; Purchase Order Processing<\/li><li>In the Prepayment Setup section, check the Allow Purchase Order Prepayments box.<\/li><li>You can require a password by filling in the Prepayment Password field.<\/li><li>Assign a Prepayment G\/L Account for the prepayment to post to.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"522\" height=\"121\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/1.jpg?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2320 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/1.jpg?lossy=2&strip=1&webp=1 522w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/1-300x70.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/1-192x45.png?lossy=2&strip=1&webp=1 192w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/1-120x28.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 522px; --smush-placeholder-aspect-ratio: 522\/121;\" data-original-sizes=\"(max-width: 522px) 100vw, 522px\" \/><\/figure>\n\n\n\n<p>2. Cr<strong>eate a purchase order and the prepayment<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Create a PO as usual<\/li><li>Fill in the Prepayment amount<\/li><li>The not-equal sign (\u2260) means that the prepayment amount has not yet been paid<\/li><li>You can enter a prepayment for a New, Released, or Change Order purchase order that hasn\u2019t been received or invoiced against.<\/li><li>You can only enter one prepayment for each purchase order.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"643\" height=\"506\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/2.jpg?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2321 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/2.jpg?lossy=2&strip=1&webp=1 643w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/2-300x236.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/2-102x80.png?lossy=2&strip=1&webp=1 102w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/2-120x94.png?lossy=2&strip=1&webp=1 120w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/2.jpg?size=512x403&lossy=2&strip=1&webp=1 512w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 643px; --smush-placeholder-aspect-ratio: 643\/506;\" data-original-sizes=\"(max-width: 643px) 100vw, 643px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>You can click on the blue arrow to the right of the Prepayment amount to change the default Prepayment Account and\/or select Manual Payment instead of Computer Check.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"488\" height=\"380\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/3.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2322 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/3.png?lossy=2&strip=1&webp=1 488w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/3-300x234.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/3-103x80.png?lossy=2&strip=1&webp=1 103w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/3-120x93.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 488px; --smush-placeholder-aspect-ratio: 488\/380;\" data-original-sizes=\"(max-width: 488px) 100vw, 488px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Print and save the purchase order<\/li><\/ul>\n\n\n\n<p>3<strong>. Create the prepayment check<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Go to Purchasing &gt; Transactions &gt; Build Payment Batch<\/li><li>Create a Batch ID<\/li><li>In the Payables Batch Entry window, check the Purchasing Prepayment Batch box<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"498\" height=\"412\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/4.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2323 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/4.png?lossy=2&strip=1&webp=1 498w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/4-300x248.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/4-97x80.png?lossy=2&strip=1&webp=1 97w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/4-120x99.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 498px; --smush-placeholder-aspect-ratio: 498\/412;\" data-original-sizes=\"(max-width: 498px) 100vw, 498px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Select the Checkbook ID then Save<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Next you have several options.&nbsp; You can select the PO Number(s) to be paid.&nbsp; Or you can just click on Build Batch and GP will create a batch of all PO prepayments.&nbsp;<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"503\" height=\"465\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/5.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2313 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/5.png?lossy=2&strip=1&webp=1 503w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/5-300x277.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/5-270x250.png?lossy=2&strip=1&webp=1 270w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/5-87x80.png?lossy=2&strip=1&webp=1 87w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/5-120x111.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 503px; --smush-placeholder-aspect-ratio: 503\/465;\" data-original-sizes=\"(max-width: 503px) 100vw, 503px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Or you can click on Edit Payment Batch and only those vendors who are getting prepayments will appear.<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"538\" height=\"357\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/6.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2314 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/6.png?lossy=2&strip=1&webp=1 538w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/6-300x199.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/6-121x80.png?lossy=2&strip=1&webp=1 121w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/6-120x80.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 538px; --smush-placeholder-aspect-ratio: 538\/357;\" data-original-sizes=\"(max-width: 538px) 100vw, 538px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Click to Print Payments.&nbsp; The PO number will be printed on the check stub.<\/li><li>Post the batch.<\/li><li>The check transaction(s) will debit Cash and credit the Prepayment account.<\/li><\/ul>\n\n\n\n<p>4<strong>. When you create the PO Invoice, you\u2019ll see the Prepayment amount reduces the Total invoice amount.<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>When you post the invoice, the Prepayment account will be debited<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"507\" height=\"377\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/7.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2315 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/7.png?lossy=2&strip=1&webp=1 507w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/7-300x223.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/7-108x80.png?lossy=2&strip=1&webp=1 108w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2022\/05\/7-120x89.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 507px; --smush-placeholder-aspect-ratio: 507\/377;\" data-original-sizes=\"(max-width: 507px) 100vw, 507px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How To Get More Help<\/h2>\n\n\n\n<p>Do you have questions or need more help with purchase order prepayment or any other GP feature? <a href=\"https:\/\/cssi.com\/gp\/contact\/\">Contact the GP team at CSSI<\/a>, we&#8217;d be happy to help.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Issue Checks To Vendors Prior to Receiving the Items Did you know that Dynamics GP has functionality allowing you to create a check to a vendor against a PO prior to receiving the items and posting the invoice? Here&#8217;s how to do it: 1. Set up the PO module to.<\/p>\n","protected":false},"author":4,"featured_media":2377,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[8],"tags":[38,229,307],"class_list":["post-2324","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-dynamics-gp","tag-gp-tips","tag-purchase-order-prepayment"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Perform Purchase Order Prepayment In GP - CSSI<\/title>\n<meta name=\"description\" content=\"Did you know that Dynamics GP has functionality allowing you to do purchase order prepayemt? Here&#039;s how to do it:\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/cssi.com\/gp\/2022\/05\/25\/how-to-perform-purchase-order-prepayment-in-gp\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How To Perform Purchase Order Prepayment In GP - CSSI\" \/>\n<meta property=\"og:description\" content=\"Did you know that Dynamics GP has functionality allowing you to do purchase order prepayemt? 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