{"id":2039,"date":"2020-11-30T19:17:13","date_gmt":"2020-11-30T19:17:13","guid":{"rendered":"https:\/\/cssi.com\/gp\/?p=2039"},"modified":"2021-01-27T16:48:22","modified_gmt":"2021-01-27T16:48:22","slug":"tips-how-to-use-gp-unit-accounts","status":"publish","type":"post","link":"https:\/\/cssi.com\/gp\/2020\/11\/30\/tips-how-to-use-gp-unit-accounts\/","title":{"rendered":"How To Use GP Unit Accounts"},"content":{"rendered":"\n<p>If you subscribe to our monthly newsletter, you&#8217;ll know that we&#8217;ve previously discussed Fixed and Variable Allocation Accounts.&nbsp; Another category of account you can create is GP Unit Accounts.&nbsp; This type of account keeps track of non-financial information, such as number of employees per department or square footage per department\/division.<\/p>\n\n\n\n<p><em>To create a Unit Account, go to Financial &gt; Cards &gt; Financial &gt; Unit Account.<\/em><\/p>\n\n\n\n<p>Unit Accounts are treated like Balance Sheet accounts.&nbsp; During the GL year-end close process, the balance will be carried forward to the new year unless you check the box to \u201cClear Balance During Year-End Close\u201d.&nbsp; (This checkbox was a new feature added in GP 2013.)<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"416\" height=\"385\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/1.jpg?lossy=2&strip=1&webp=1\" alt=\"how to use unit accounts in gp\" class=\"wp-image-2041 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/1.jpg?lossy=2&strip=1&webp=1 416w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/1-300x278.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/1-270x250.png?lossy=2&strip=1&webp=1 270w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/1-86x80.png?lossy=2&strip=1&webp=1 86w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/1-120x111.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 416px; --smush-placeholder-aspect-ratio: 416\/385;\" data-original-sizes=\"(max-width: 416px) 100vw, 416px\" \/><\/figure>\n\n\n\n<p>You post to unit accounts with by creating a general journal entry.&nbsp; Debit the account to increase the balance and credit the account to decrease the balance.&nbsp; This is the only time you can post an out-of-balance journal entry. Budget information can also be added for Unit Accounts. Unit accounts can be added to your financial statements and used in calculations.<br>&nbsp;&nbsp;<br><strong>Send a message to users in GP<\/strong><br>You can send a message to other users within GP.<br>Go to Administration &gt; Utilities &gt; System &gt; Send Users Message.&nbsp; Check the box beside User ID to send a message to all users.&nbsp; Or, check individual users.&nbsp; Type in a message.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"487\" height=\"467\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/2.jpg?lossy=2&strip=1&webp=1\" alt=\"using unit accounts in gp\" class=\"wp-image-2042 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/2.jpg?lossy=2&strip=1&webp=1 487w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/2-300x288.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/2-83x80.png?lossy=2&strip=1&webp=1 83w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/2-120x115.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 487px; --smush-placeholder-aspect-ratio: 487\/467;\" data-original-sizes=\"(max-width: 487px) 100vw, 487px\" \/><\/figure>\n\n\n\n<p>You can send a message as a Notification Message, which means a message box will pop up on that user\u2019s GP screen (as shown below).&nbsp; Only users currently logged will receive this message.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"417\" height=\"180\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/3.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2043 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/3.png?lossy=2&strip=1&webp=1 417w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/3-300x129.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/3-185x80.png?lossy=2&strip=1&webp=1 185w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/3-120x52.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 417px; --smush-placeholder-aspect-ratio: 417\/180;\" data-original-sizes=\"(max-width: 417px) 100vw, 417px\" \/><\/figure>\n\n\n\n<p>Or, you can send a message as a Task with Reminder.&nbsp; However, this message will only be seen if the user is displaying Tasks on their GP Home Page.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"626\" height=\"145\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/4.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2044 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/4.png?lossy=2&strip=1&webp=1 626w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/4-300x69.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/4-192x44.png?lossy=2&strip=1&webp=1 192w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/4-120x28.png?lossy=2&strip=1&webp=1 120w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/4.png?size=512x119&lossy=2&strip=1&webp=1 512w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 626px; --smush-placeholder-aspect-ratio: 626\/145;\" data-original-sizes=\"(max-width: 626px) 100vw, 626px\" \/><\/figure>\n\n\n\n<p>You can also filter your user selection by clicking on the down arrow to the left of View All Users.&nbsp; This way you can narrow the list down to only users currently logged in.&nbsp; Or just those users logged into a particular company.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"432\" height=\"241\" data-src=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/5.png?lossy=2&strip=1&webp=1\" alt=\"\" class=\"wp-image-2040 lazyload\" data-srcset=\"https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/5.png?lossy=2&strip=1&webp=1 432w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/5-300x167.png?lossy=2&strip=1&webp=1 300w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/5-143x80.png?lossy=2&strip=1&webp=1 143w, https:\/\/b3387384.smushcdn.com\/3387384\/wp-content\/uploads\/sites\/2\/2020\/11\/5-120x67.png?lossy=2&strip=1&webp=1 120w\" data-sizes=\"auto\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 432px; --smush-placeholder-aspect-ratio: 432\/241;\" data-original-sizes=\"(max-width: 432px) 100vw, 432px\" \/><\/figure>\n\n\n\n<p>Interested in GP help or support? <a href=\"https:\/\/cssi.com\/gp\/contact\/\">Contact the CSSI GP team today.<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you subscribe to our monthly newsletter, you&#8217;ll know that we&#8217;ve previously discussed Fixed and Variable Allocation Accounts.&nbsp; Another category of account you can create is GP Unit Accounts.&nbsp; This type of account keeps track of non-financial information, such as number of employees per department or square footage per department\/division..<\/p>\n","protected":false},"author":4,"featured_media":2041,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","footnotes":""},"categories":[8],"tags":[225,39,224],"class_list":["post-2039","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","tag-dynamics-gp-tips","tag-gp","tag-gp-unit-accounts"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How To Use GP Unit Accounts - CSSI Technologies<\/title>\n<meta name=\"description\" content=\"Here&#039;s an explainer in how to set up GP Unit Accounts - keep track of 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